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SSyvaSoft
Service

ERP Implementation & Data Migration Services

From spreadsheets, Tally or a legacy system to a live ERP — with data that reconciles and a team that can use it.

See our work

Platforms & technologies

  • iDempiere
  • ERPNext
  • ADempiere
  • PostgreSQL
  • MariaDB
  • Tally integration
  • ETL tooling
ERP Implementation & Migration · engagement

Phases

6

Deliverables

6

Pricing

Fixed

Delivery progress by phase

1–2 weeksDiscovery & project strategyScoped
1–3 weeksPlanning & business designScoped
3–10 weeksDevelopment & configurationScoped

What is ERP Implementation & Migration?

ERP implementation is the process of taking a business from its current systems to a working ERP: business design, configuration, data migration, user acceptance testing, training and go-live. SyvaSoft delivers this in defined phases with a fixed price per phase, and migrates masters, opening balances and agreed history with full reconciliation against existing books.

Capabilities

What this practice actually does

Specific work, not a list of buzzwords. Each of these is something we have shipped.

On-site process mapping

A week at your gate, stores, plant and accounts desk recording how work is done today, written up as current-state maps and a gap analysis you can hand to anyone.

Chart of accounts design

Account structure, cost centres, business partner groups and product categories designed around the reports you want at year end, not copied from a template.

Data migration and reconciliation

Masters, opening balances and agreed history extracted from Tally, spreadsheets or a legacy package, loaded, then reconciled line by line with a signed variance report before cutover.

Cutover and parallel running

A dated cutover plan with owners, a rollback position, and a parallel period where the risk justifies it. Our people are on site through the first full billing cycle.

Role-based training and runbook

Separate sessions for the weighbridge operator, the storekeeper, the site engineer and the controller, each with a one-page reference and an operations runbook covering period close.

Multi-site and multi-entity rollout

One design proven at a pilot site, then repeated across plants and legal entities with site-level variations recorded rather than improvised at each location.

Why SyvaSoft

What is different about working with us

Phases you can stop at

Every phase ends in a deliverable you can inspect and a decision point. Discovery is a fixed fee and the written scope is yours whether or not you appoint us.

Migration reconciled, not estimated

Opening balances are agreed against your existing books to the rupee. Where the figures differ we find the reason instead of posting an adjustment to make them match.

Rollouts across 25 states

As an ERP implementation company operating from Madurai since 2014, we have taken 300+ customers live across 25 Indian states and five countries, most of them first-time ERP adopters.

Implementers become your support

The team that configured the system stays with it afterwards. There is no handover to a support desk that was not in the room for the design decisions.

1–4 weeks

Single-site standard go-live

8–16 weeks

Multi-site rollout

₹0

Unpriced change requests

25 states

Rollouts delivered in India

What you get

Deliverables

Concrete outputs you can review and sign off, not vague consulting hours.

Discovery report & scope

Current-state process maps, gap analysis, phased plan and a fixed price per phase. Yours to keep whether or not you proceed.

Business design document

Chart of accounts, organisation and warehouse structure, master data model, workflows and role permissions.

Configured system

Standard functionality configured against the design, with anything genuinely missing built as an upgrade-safe extension.

Migrated & reconciled data

Masters, opening balances and agreed history, reconciled against existing books with a signed variance report.

UAT pack & sign-off

Scenario-based test scripts, a defect log tracked to closure, and formal acceptance before cutover.

Role-based training & runbook

Training per role plus an operations runbook covering routine tasks, period close and common problems.

Why ERP projects fail

Rarely because the software could not do it. Usually because of one of these:

  • Business design was rushed, so the chart of accounts or master data structure cannot support the reporting anyone actually wanted
  • Scope grew silently through unpriced change requests until the timeline lost meaning
  • Data was migrated approximately, and nobody trusted the opening balances afterwards
  • Training was organised around modules rather than around what each person's day looks like
  • The vendor's senior people left after the sale and juniors delivered it

We structure engagements to remove each of those specifically.

Phased, priced and stoppable

Each phase has a deliverable you can inspect and a decision point where you can stop. Discovery is a fixed fee and produces a written scope. Implementation is fixed price per phase. Change requests are scoped and priced before approval rather than absorbed silently.

Migration that reconciles

Masters, opening balances and agreed transactional history are migrated, then reconciled against your existing books before go-live. Where the numbers do not agree, we find out why rather than adjusting to fit. How much history to bring is a scoping decision — deep history adds real effort and often little value.

Training by role, not by module

A weighbridge operator, a site engineer, a store manager and a finance controller need entirely different things. Training is built around each role's actual day, with a reference sheet they will keep.

Go-live support on site

We are physically present through the first full billing cycle, because that is when the questions that matter actually surface.

Engagement

How the work runs

  1. 1

    Discovery & project strategy

    1–2 weeks

    On-site process mapping with the people doing the work. Written scope, module map and fixed estimate before anything is built.

  2. 2

    Planning & business design

    1–3 weeks

    Data model, chart of accounts, approval chains, permissions and report formats designed against your statutory and operational reality.

  3. 3

    Development & configuration

    3–10 weeks

    Configuration first, code second. Extensions built as plugins so future upgrades are not blocked.

  4. 4

    Testing & data migration

    1–3 weeks

    Migration with reconciliation against existing books, then UAT run by your team on your data.

  5. 5

    Deployment & go-live

    1 week

    Cutover plan, parallel run where risk justifies it, on-site support through the first billing cycle, role-based training.

  6. 6

    Hypercare & handover

    4–8 weeks

    Intensive support immediately after go-live, tapering into standard support with a documented handover.

This is a good fit if…

  • You are running the business on spreadsheets and a billing package and it has stopped scaling
  • You are moving off Tally or a legacy system and need history to come with you
  • A previous ERP attempt stalled and you need a realistic route forward
  • You need one system across several sites or legal entities

Proof

Where this work has landed

Named engagements with the numbers that changed after go-live.

Quarrying & aggregates

Closing the production-to-billing gap at a multi-pit aggregate operation

A three-pit aggregate producer running manual weighbridge slip books could not reconcile production against sales. After deploying Quarry360 with direct weighbridge capture, ANPR at the gates and GPS on the fleet, unrecorded dispatch effectively stopped and diesel reconciliation identified a second, separate loss.

Construction & infrastructure

Cutting RA bill certification from four days to under an hour

An infrastructure contractor running several concurrent sites was losing days per subcontractor to running account bill disputes. Moving measurement submission into a partner portal, with retention and advance recovery calculated automatically, reduced certification from around four days to under an hour.

Answers

ERP Implementation & Migration — questions we get asked

How long does an ERP implementation take?

A single-site deployment on a standard configuration can go live in one to four weeks. Multi-site rollouts with custom modules, hardware integrations and historical data migration typically run eight to sixteen weeks from kickoff to stable operation. Discovery produces a dated plan before you commit.

Can you migrate our data from Tally?

Yes, and it is one of the most common starting points. Masters, opening balances and agreed transactional history are migrated and reconciled against your existing books. Tally can also remain connected two-way if the finance team is not moving wholesale on day one.

How much historical data should we migrate?

Usually masters plus opening balances plus the current financial year. Deeper history adds meaningful cost and is often better served by keeping the old system available read-only for reference. We will give you a straight cost comparison during scoping.

What happens if the project runs over?

Phases are fixed price, so schedule overrun within an agreed scope is our problem, not an invoice to you. Where scope genuinely changes, the change request is priced and dated before you approve it, so the timeline stays honest.

Do you provide on-site support at go-live?

Yes. Go-live support is on site through the first full billing cycle, because that is when the real questions surface. After that, support moves to remote with site visits as needed.

Can you rescue a stalled ERP implementation?

Yes. We start with a fixed-fee assessment of what exists, what works and what does not, and give you an honest recommendation — including telling you if continuing with the current platform is the wrong call.

Get a scope and an estimate

Describe where you are today — the systems, the team size, what is breaking. We will come back with a phased scope and a number, not a discovery invoice.

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See it running on your own numbers

Send us a weighbridge slip, a BOQ or a stock register. We will configure the demo around it, so you are judging the fit — not a canned dataset.

Talk to a consultant

Prefer to talk? +91 94897 49361

Book a free demo

Tell us how you operate today and we will configure the demo around your own numbers — a weighbridge slip, a BOQ or a stock register — rather than a canned dataset.

We use your details only to respond to this enquiry. No newsletters unless you ask.