Project-centric costing that keeps BOQ, procurement and subcontractor billing on one ledger.
Sites live
4
Open items
38
Variance
0.04%
Throughput · last 12 periods
Construction firms need ERP where the project, not the accounting period, is the primary unit of costing. The system must link bill of quantities lines to purchase orders, subcontractor measurements and labour so committed and incurred cost are visible while work is running rather than at final account.
The gap
Each of these is a data-capture problem before it is a governance problem. Hardware that records automatically fixes them; policies do not.
The signed bill of quantities, site purchase orders and subcontractor bills live in separate files maintained by different people. Nobody sees the combined picture until the final account.
Without a budget check at the point of raising an indent, an overrun becomes visible only when the invoice is booked, by which time the material is already consumed.
Retention percentages, mobilisation advance recovery schedules and previously certified amounts get miscalculated on running account bills, in both directions.
Material received without project allocation cannot be costed to the job that consumed it, which makes project profitability fiction.
Owned and hired equipment cost sits in overheads rather than against the project that used the machine, distorting every project margin.
Site muster rolls maintained on paper create both wage disputes and statutory risk under labour regulations.
Import the BOQ, budget against each line, and see committed, incurred and remaining value per item live as the project runs.
Requests that would push a BOQ line past its budgeted quantity are flagged when raised, not when invoiced.
Retention, advance recovery, TDS and previous-bill carry-forward calculated automatically, with subcontractor submission through a partner portal.
Indent to purchase order to goods receipt, all posted against the project so nothing disappears into a general store.
Hire charges, running hours, fuel and maintenance charged to the project that used the machine.
Site attendance captured digitally, feeding wage computation for daily and piece-rate labour with statutory compliance.
Most contractors run the BOQ the client signed in one file, the purchase orders the site raised in another, and the subcontractor bills in a third. The margin lives in the gap between them, and it is usually invisible until the job is finished.
Construction ERP resolves this by making the project the centre of the data model. Every commitment and every cost posts against a project and, where relevant, a BOQ line.
The moment that matters is when a site engineer raises an indent, not when the invoice arrives six weeks later. If the system checks the request against remaining budgeted quantity for that BOQ line and flags an overrun immediately, the conversation happens while something can still be done.
Running account bills are where most site relationships turn adversarial. A partner portal that lets subcontractors submit measurements, with retention, advance recovery and previous-bill carry-forward calculated automatically, turns a multi-day dispute into a short certification.
WIP, retention receivable and revenue recognition handled in normal posting rather than as month-end journal work. Project profitability available at any point in the job.
Modules
Sector-specific modules, not a generic ERP with the labels changed.
Rate analysis behind every bill of quantities line before the bid goes in, so the budget you later measure against is the one you actually priced.
Committed, incurred and remaining value per BOQ line, live. A site indent that would breach the budgeted quantity is flagged when raised, not when the invoice arrives.
Indent to purchase order to goods receipt, every posting carrying a project. Site-wise stock, issue slips and reconciliation, so steel and cement cannot vanish into a general store.
Measured work, material consumption, machine hours and site photographs captured from the field. Progress in the office reflects today rather than a summary written on Friday.
Running account bills with previous-bill carry-forward, retention at the contracted percentage, mobilisation advance recovery and TDS, submitted by the subcontractor through a portal.
Owned and hired equipment costed to the project that used it, with own-versus-hire analysis, plus digital muster feeding daily and piece-rate wage computation.
End to end
Every stage writes to the same ledger, so the number at the end reconciles with the number at the start.
Enquiry, rate analysis and bid submission held against the prospect. On award the priced BOQ becomes the project budget rather than being retyped into a new spreadsheet.
BOQ lines are budgeted for quantity, rate and value, and mapped to a programme with milestones. Writes the baseline that every later commitment is checked against.
Site raises an indent against a BOQ line, the budget check runs immediately, and purchase order, goods receipt and vendor bill all post to the project ledger.
Site engineers record measured work, consumption and machine hours from the app. Joint measurement sheets build up against BOQ lines for both client and subcontractor billing.
Subcontractor submits measurements, the system computes gross, retention, advance recovery and TDS, and the certified bill posts to payables against the project.
Certified quantities produce the client running account bill with works-contract GST, mobilisation recovery and retention receivable, and the invoice lands in project receivables.
Variations, deviations and final measurement close the BOQ, defect liability runs, and retention release is tracked to the date it falls due rather than being forgotten.
Hardware & integrations
Automatic capture is what makes the numbers trustworthy. Manual entry is where leakage starts.
Site muster captured at the gate instead of on paper. Proves who was present for wage computation and removes the ghost names that inflate a labour contractor bill.
Location and running hours per machine, so hire charges and fuel land on the project that used the excavator rather than in a head office overhead pool.
Inbound aggregate, sand and steel weighed against the supplier challan at receipt. Catches short supply at the moment it can still be disputed with the vendor.
The site engineer app and store issue scanning run on ordinary Android devices, which keeps capture at source without putting a computer in a half-built structure.
Statutory
Filing should be a report you run, not a month-end reconstruction from paper.
Running account bills carry works-contract GST with IRN generation above the threshold, and input credit on site purchases is matched project by project against supplier filings.
Tax deducted on subcontractor payments and on qualifying material purchases, computed on the certified bill so quarterly returns and Form 16A follow from the ledger.
One per cent cess on construction cost under the Building and Other Construction Workers Act, plus registration and worker records for sites crossing the notified threshold.
Registered real estate projects file quarterly progress and maintain the seventy per cent designated account, which needs project-wise receipts and cost to be separable.
Contributions for direct and contract workers, with the muster and wage sheet as the underlying record when a contractor compliance audit asks for proof.
2-4 weeks
faster RA bill certification
Up to 3%
of project cost recovered
Per project
live profit and loss
4-8 weeks
typical go-live
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Multi-entity accounting, statutory compliance and management reporting on one ledger — built for Indian filing requirements.
Proof
Named engagements with the numbers that changed after go-live.
Construction & infrastructure
An infrastructure contractor running several concurrent sites was losing days per subcontractor to running account bill disputes. Moving measurement submission into a partner portal, with retention and advance recovery calculated automatically, reduced certification from around four days to under an hour.
Answers
No generic discovery call. You will be speaking to a consultant who has implemented in this sector and can talk about your process in your vocabulary.
Send us a weighbridge slip, a BOQ or a stock register. We will configure the demo around it, so you are judging the fit — not a canned dataset.
Prefer to talk? +91 94897 49361